Guest Author - Chris Curtis

© Elusive Creations

You may need to send email correspondence to a group of people on a regular basis. It is cumbersome to have to repeatedly address the email message to all of them. Outlook Express allows you to create a Group that you can use to address the message to everyone on the list at the same time. Groups are stored in your Address Book in Outlook Express.

From your inbox:
* Click on the Address Book icon on the tool bar

The address book will be displayed:
* Click on the New Entry button (first button on the tool bar.)
* Select New Group

The Group Properties dialog box will open:
* Type the “Name of the Group” list you wish to create
* Click on the Select Members button

The Select Group Members window will open:
* To locate the recipients you want to include, type each name you want to add in the “Type Name or Select from List” box; Outlook Express will drop down to the nearest match in the address book
* Double-click on each name that you want to add or click on the Select button. You must put each recipient’s name in the Select field for it to be added to the group list
* When you have finished adding all the names you want to include in the group list, click on OK to close the Select Group Members window
* Click on OK to close the Group Properties window
* Click on Control X to close the Address Book

To Edit a Group List
* Open the Address Book by clicking on the Address Book icon on the toolbar
* Double click on the Group List you want to edit to open the Properties window

To Add New Members:
* Follow the procedure you used to “Create a Group” list
To Delete Members:
* Select (highlight) the name of the member you want to delete
* Click on the Remove button

When all of your edits are complete:
* Click on OK to close the Properties window
* Click on the Control “X” to close the address book

Using a Group List

Open a New Mail Message form
• Click on the New Mail Message button (first button on the Inbox tool bar)
• Click on the To: button on the email message or the Address Book icon on the toolbar
• Select the group lists you want to use, and load it to the message recipient field the same as you would for an individual email address
• Click on OK

Looking at the Group List Properties:
If you want to verify the members in the group list or need to edit it “on the fly”, you can call up the Properties for the Group list directly from the address book while in the email message form.

• Select (highlight) the group list you want to view or edit
• Click on the Properties button in the Select Recipients dialog box
• To edit the list, add and remove members as before

Please contact your host with any questions. Please also feel free to make any suggestions or contribute a “Unique Technique” Suggestions should be accompanied by your name and title so that I may give the contributor credit.

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