I’ve been asked several times whether Word offers a feature to add an automatic signature to memos and letters similar to Outlook. The quick answer is no, but here is a helpful work around that you might put into practice. Create a customized signature in Word’s AutoText dictionary. Once established, you can accept or ignore the AutoComplete suggestion as it appears after the 4th or 5th character of your signature is typed. You can also select it from the Insert/AutoText/Normal menu.
Another trick is to save the signature in the AutoCorrect Dictionary. The same principle applies here, except you could use your initials to be replaced by your complete signature. The downfall of this suggestion is that you eliminate the ability to type your initials without them being replaced by the full signature. An alternative is to perhaps use sig1 as the item to replace. If you need multiple signatures, you could create a schematic such as Psig for personal signature, Bsig, for Business Signature, Fsig for Family signature etc.
Try this for AutoText:
1. Open a blank word document
2. Type your signature exactly the way you want it to appear in your letters and memos. You can include your closing, company and 4 or 5 blank lines to leave room for your manual signature, then your name and title. For example:
Sincerely,
ELUSIVE CREATIONS
Chris Curtis
Host at Bella on Line
3. Select the entire signature
4. Click on Tools/AutoCorrect
5. Click on the AutoText tab in the AutoCorrect Dialog Box
6. The text of your signature will appear in the “Enter AutoText entries here:” field
7. Click on Add
8. Click on OK to return to your Word document
9. Start to type your name in your word document. Note the tool tip containing your name when you type the 4th or 5th character. When it appears, press the ENTER key and your signature will be inserted.
10. Try clicking on Insert/AutoText/Normal and select your name. Your signature will be inserted.
The technique for adding the signature to the AutoCorrect dictionary is similar. Try it:
1. Open a blank word document
2. Type your signature exactly the way you want it to appear in your letters and memos. For example:
Sincerely,
ELUSIVE CREATIONS
Chris Curtis
Host at Bella on Line
3. Select the entire signature
4. Click on Tools/AutoCorrect
5. Click on the AutoCorrect tab in the AutoCorrect Dialog Box
6. The text of your signature will appear in the “With:” field
7. Type “Sig1” in the “Replace:” field
8. Click on Add
9. Click on OK to return to your Word document
10. In your Word document type “Sig1” and space. Watch as Word replaces Sig1 with your complete signature.
Now you've learned how to use two methods for creating a customized signature in Word. It's up to you choose the method that suits your way of working.
Got a Question or Suggestion:
Please contact your host with any questions. Please also feel free to make any suggestions or contribute a “Unique Technique” Suggestions should be accompanied by your name and title so that I may give the contributor credit.
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